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Commercial invoice

A commercial invoice

Goods shipments with a destination outside the European Union, or import shipments to a country in the European Union, must always be accompanied by a commercial invoice (envelopes usually are not).

What is needed to prepare the documents and avoid delays at customs.

  1. Commercial invoice
  2. Packing list of goods
  • After booking the shipment, fill in our template. Our staff will review the draft and then advise and guide you further.
  • Print out the approved invoice on original letterhead, attach it to your shipment in triplicate and give one copy to the driver.
  • Sign the invoice in blue ink only. State the name of the person who signed also in full.

Some points of attention:

  • Write down full description of the goods in English.
  • Country of origin. This is the country where the good was produced and not the country where the product was bought.
  • Incoterms: the most common incoterm for exports is DAP and for imports EXW.
  • EORI number(s) and VAT and/or VAT number (shipper and consignee). The EORI number is a unique identification number that companies must use when exchanging data with Customs within the European Union.