A commercial invoice

Shipments to a destination outside the European Union, or import shipments to a country in the European Union, must always be accompanied by a commercial invoice (envelopes are usually not).

What is needed to prepare the documents and avoid delays at customs.

1. Commercial invoice
2. Packing list of the goods

• Complete and submit our template. Our employees will assess the concept and then advise and guide you further.
• Print the approved invoice on original stationery, attach it in triplicate to your shipment and give one copy to the driver.
• Sign the invoice only with blue ink. Also state the name of the person who signed in full.

A few points of interest:

• Write down a full description of the goods in English.
• Country of origin. This is the country where the good was produced and not the country where the product was purchased.
• Incoterms: the most common Incoterm for exports is DAP and for imports EXW.
• EORI number(s) and VAT and/or VAT number (sender and recipient). The EORI number is a unique identification number that companies must use when exchanging data with Customs within the European Union.

Additional knowledge base:

Evofenedex

Export documents

Import duties